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The web designer of this new site is Organized Assistant. Check out her web design, social media services and much more.
Carolyn Shannon is my guest blogger today. Her business Venting Creatively.com helps people to find creative ways to shine a light on their life from a different view. She runs a monthly networking group called BEE Niagara.com and publishes a magazine call Women of Worth http://www.womenofworthmagazine.com
Top 10 Productivity Time Killers
Everyday countless hours are wasted away due to non-productive activities. Time is money, so when distractions and procrastination sets in profitability will decline. A survey conducted by OfficeTime.net has revealed 10 of the biggest time killers. The main offenders that reduce of our productivity are:
2. Surfing the net
3. Watching TV
6. Non-business conversations
7. Commuting & travel time
8. Social networking
9. Cell Phones & texting
10. Dealing with red tape
Types of Time Wasting
There are many factors that lead to procrastination. There are a few broad categories that most time wasting falls into.
1. Indecision. Perfectionists will often struggle with indecision. Some things may never become perfect, and putting too much focus on perfection will mean too much time spent on one job. Splitting the work into smaller tasks is one way to deal with it more effectively.
2. Avoidance. A fear of being judged can be the main cause of procrastination. It could be fear of failure or even success. Neither of these are something to be ashamed of. Success should be celebrated, and failure is the best way or learning. Think less about what others may think and more on trying your best at the task on hand.
3. Thrill Seeking. This is when procrastination is justified because the worker likes the thrill of an approaching deadline. If this is the case it is best to move deadlines closer and set personal targets. This still gets you the thrill of working against the clock, while reducing procrastination.
How to Put an End to Time Killers
The first step to battling time killers is to understand and appreciate the amount of time that is being wasted. What is the value of all that lost time? Time wasters will directly affect your career advancement opportunities and reduce the amount of income you could have received.Tracking where your time is spent will allow for efficient time management. Don’t just rely on your memory to remember what you did during the day. Use a system so that you have a written record that can be looked over and analyzed. This could be as simple as creating a timetable on a piece of paper, or utilizing a computer program or app to record your daily activities. Cutting down on time killers is a good start, but there are other strategies that should be used to effectively manage your time:
1. Define your purpose. You need to know exactly what you want when starting on a task. Without a definite purpose you will lose focus.
2. Smart goal setting. Choose realistic and specific goals and targets. It should be measurable so you know when it has been completed.
3. Plan on a regular basis. As factors change, you plan should be adjusted to reflect the reality of the situation.
To truly beat time killers you need to work on your mindset & stick to your plan for the long-term.
Which type of Time Waster Are You?
1. Thrill Seekers feel they can procrastinate, as they enjoy the feeling of working against a deadline
Tip: constantly set and adjust deadlines so that you still get the adrenaline rush but are using your time more effectively than procrastinating
2. Avoiders prefer to procrastinate as a means to avoid being judged. Whether it is a success or a failure
Tip: Success is a good thing and nothing to be ashamed of. Failure is a way to learn and improve. Focus on doing the best job you can and not on what others think.
3. Indecisive people are often perfectionists but procrastinate to shift responsibility from themselves
Tip: Not everything has to be perfect so try to take small risks and use your intuition. Mistakes may mean you learn something new. Try to split the task up into more manageable parts.
Here are some tips from Crime Stoppers published May 13, 2013
An estimated 10 million people each year become victims of identity theft. There are things each of us can do to help prevent becoming one.
- Try not to leave mail in your mailbox for long.
- When sending mail out that contains any kind of account information, it’s best to drop it off directly into a postal box rather than leave it in your mailbox for your carrier.
- Pay attention to when your regular bills or account statements are due to arrive and follow up if they are late. Thieves have been known to submit “change of address” forms to divert mailings. Your account information, including utilities, can then be used to set up phony accounts in your name or run up charges.
- Virtually any document containing more personal identifiers than your name and address can be used by an identity thief and should be shredded. It can be stolen from your purse or wallet, your trash or even your home.
- Be mindful of where you place bank and credit card statements within your residence if you employ outside help or are having work done inside.
- When you are required or asked by a company to provide your Social Insurance number, don’t be afraid to ask why they need it and what their policy is to protect it. Businesses are required by law to properly dispose of your personal information.
For more information, visit MichianaCrimeStoppers.com
1. Traditional filing Cabinet
2. Binders – use binders and dividers to file papers for example, household bills, bank statements, warranties etc
This is a sample, change the titles to suit your system.
3 Rolling Crates/ File boxes on Wheels. – use hanging folders and file folders the advantage to this is you can take them to whatever room you want and the top is open so you can see the files easily.
4. Expandable files – use one for each category household bills and income tax, financial and insurance, warranties, 4 more one for each member of the family to store papers relating to them, report cards, immunization, passport and other documents, certificates etc
5. Magazine holders have a holder for each category of paper you need to file.
Three Steps to Organizing
- Consolidate items into groups
- Containerize groups in sturdy, proper sized containers that are labelled
- Condense items so you have the appropriate amount of items in each group
Follow Two Routines
- Do four things in the morning
- Do four things in the evening
Five Habits to Keep Clutter on the Run
- If you get it out, put it away
- Apply the 30 second rule – if it takes 30 seconds or less to do something, do it immediately
- Follow the camping rule – leave the room the way your found it or better
- Look, really look at your surroundings to see what is out of place
- Use “little minute” to clean – those few minutes while you are waiting for someone, on hold on the phone, watching a pot boil
Harold Taylor is a time management expert. He produces a monthly newsletter. Here is one of his articles. I hope you enjoy it.
Taylor’s Time Report – December 5, 2012
Do you respond to a lot more email messages than you originate? Are you deleting emails unanswered or unread? Are you spending so much time reacting to email that you don’t have time for creativity, relaxation and renewal? If so, calculate your “Reactive Ratio.”
Count the total number of email messages you receive during a day. Include spam, egroup messages and newsletters whether you still read them or not. Divide the total number of incoming email messages by the number that you send during the day. The resulting ratio should be as low as possible.
You can easily calculate this ratio if you don’t delete or move anything until the end of the day – even those that you have answered. The next morning, quickly count the total number of emails received the previous day as well as those sent the same day.
If the ratio is high, take action by cancelling newsletters that you seldom read, get off egroups you don’t participate in, place spam filters at higher levels, and get off mailing lists. Consider using a different email address for purchases to avoid spam. Question whether all incoming messages require a reply. For instance, don’t thank people for thanking you. Consider adding “No reply necessary” to many of your outgoing messages. And investigate apps such as “unroll.me.”
Your outgoing messages also consume time and generate incoming messages. So question whether a quick phone call is better. Don’t copy people who have no need for the information.
Even more important than your “Reactive Ratio” is the total time you spend on email each day. Keep messages brief. Use text replacement software for longer & repetitive replies such as instructions or directions. Allocate specific times to check and respond to email. This could be one hour late morning and one hour late afternoon. If you can get by with less time, so much the better. But don’t fragment your day by checking email every few minutes or every hour.
Sign up for his newsletter https://www.taylorintime.com/index.php?option=com_content&view=article&id=436&Itemid=200056