5 Tips for Keeping Your Vehicle Organized

Vehicles are used as mobile offices, restaurants, entertainment centers, locker rooms and homework stations.  Keeping a car clean can be easy.  Here are 5 tips to help you organize your vehicle.

1. Have a plastic garbage bag in the front and back seats of your vehicle.  It can be hooked on the headrest or armrest.  Make sure all garbage is put in the bag and not all over the floor.  When the bag gets full unhook it and put it in your garbage can on the way into the house.

 

 

A plastic garbage bag can be hooked on armrests.

A plastic garbage bag can be hooked on armrests.

Place a garbage bag in the back seat by hanging it over the head rest.

Place a garbage bag in the back seat by hanging it over the head rest.

A garbage bag can be anywhere in the car, just make sure it is used.

A garbage bag can be anywhere in the car, just make sure it is used.

 

 

 

 

 

 

 

 

 

2. If you have a young child keep a backpack ready at the door to take with you in the car.  Fill it with things your child can use to entertain themselves.  When you arrive at home put everything back in the back and bring it in the house.  This prevents toys, papers and video games from being left all over the car.

3. Cup holders are a great invention.  Put a clean tall cup in the holder and use it to hold pens, pencil crayons, small toys, notes, papers, snacks. It will help to keep items confined to a space and prevent them from being lost in the vehicle.

 

Organize your change to make it easy to get into your hand or to take out of the car.

Use a cup for your change. it will be easier to retrieve your change . Keep the cup in your cup holder.

Organize your snack in you cup holder

Bring snacks from home and keep them in your cup holder

Organize children's toys in cupholders

Use a cup holder for children’s toys

 

 

 

 

 

 

 

 

 

4. If you use your car for an office try using a bin, box, bag to contain all your supplies.  There are a number of portable offices organizers available or make one that is personalized for your situation.

 

use any container and make a car office organizer

Customize your own portable office for your specific needs

Office organizer for the front seat of the vehicle

This organizer keeps the seat clear for items while organizing your office supplies

Portable office organizer for the car

This office organizer attaches to the seat so it won’t end up on the floor of your vehicle

This is a portable office that can easily be taken with you to the car, meetings, library or hockey arena

This is a portable office that can easily be taken with you to the car, meetings, library or hockey arena

This mobile work station can help to keep your work organized

This mobile work station can help to keep your work organized

 

5 .Keep disposable wet wipes in the glove compartment for quick clean ups and  always take everything out of the vehicle when you arrive at home.  Use the car door pockets and seat back pockets for items that permanently stay in the car.   If you start with a clean vehicle on every trip it is easier to keep it clean.

 

Prevent messy build up in your car.

Take everything out of the car each time you arrive at home.

Keep disposable wet wipes for quick clean ups of spilled drinks, and dirty hands.

Keep disposable wet wipes for quick clean ups of spilled drinks, and dirty hands.

 

Cleaning up after every trip for a few minutes prevents needing lots of time to clean your vehicle later.

Be ready to jump in your car and go and enjoy your trip, short or long

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Understanding Sleep Cycles and Time Management can improve your Productivity

Some people say they don’t need very much sleep.  Recently a super sleep gene was found.  Only about 5% of people have it.  It allows their body to cycle through the REM and non REM sleep cycles more quickly so the person feels more rested in a shorter amount of time. Unfortunately about 30% of people report only needing 4 hours of sleep a night.  So about 25% of those people would benefit from more sleep. Harold Taylor is a time management expert.  He publishes a newsletter, Taylor Time Newsletter.  The August edition has a great article on sleep and time management.

BY Harold Taylor Work Smarter is more about Timing then Technology

When we sleep, we do so in approximately 90-minute cycles throughout the night, each cycle consisting of five stages – four stages of non-REM sleep (about 75% to 80% of our sleep time) and one stage of REM sleep (about 20% to 25% of our sleep time.)

The first REM stage begins about 90 minutes into our sleep and then the cycle begins again about every 90 minutes until we wake up.

What most people don’t realize is that these 90-minute “sleep cycles” run through the entire day. We obviously don’t sleep during the day if we have slept sufficiently during the night, but the cycles become waves of high and low energy and are referred to as ultradian rhythms.  Our internal clocks are critical to our personal performance as well as our health and well-being. Our body has many internal “clocks,” each operating independently but in constant communication with one another.

In a few of my books and articles and all of my seminars, I talk about scheduling projects in 90 minute segments. (See “The 90-minute Rule of Scheduling” in chapter 6 of my eBook, Time to be Productive CLICK HERE for a free copy)

I have always known that I was more productive working in sixty or ninety-minute chunks of time, and I suggested all kinds of reasons for it – such as it was the maximum amount of time I could work without having to be interrupted or even interrupting myself. But I never knew until recently that ultradian waves of high and low alertness had actually been identified. One study of young violinists back in 1993 revealed that the best violinists all practiced the same way – in the morning in three segments of no more than 90 minutes with a break between each segment. The same thing was noticed among other musicians as well as athletes, chess players and writers.

I recommend that people find their high energy time in the morning and start working on their top priority items for about 90 minutes. Then take a break of about 15 or 20 minutes before starting the next task. Following the second 90-minute work session there should be a break of at least an hour before resuming. (This could be lunch and a brief walk.) It will take time to get into the right pattern. You have to listen to your body to determine the best start time and the actual duration of your high-alertness cycle.

You don’t necessarily have to take a coffee break, go for a walk or do stretches during your breaks as long as you switch to a different type of task. There are three basic types of activity – mental, physical and emotional. If you have been working on a mental task requiring intense concentration such as writing a business proposal, a switch to cleaning your work area, filing or checking messages on Twitter or Facebook for twenty minutes might be just as relaxing to the mind as a twenty minute chat at the coffee centre.

The problem is that people have been fighting their natural body rhythms by feeding it coffee and other stimulants, and therefore developing inefficient working habits. They have likewise short-circuited their natural sleep cycles with late nights, artificial lighting and stimulating electronics.

Contact http://www.taylorintime.com to subscribe to his newsletter

 


Paper or Electronic To Do Lists?

People have tried to find electronic solutions for most things that used to be done by paper.  However would a paper To Do list work better for you than an electronic one?  Here is a thought provoking blog post on the topic.  Which every system works best for you you must check your list. People will make lists but not look at them.  Use a system that keeps your to do list on your mind.http://timemanagementninja.com/2014/07/why-the-old-school-paper-to-do-list-is-superior-as-a-productivity-tool-how-to-make-it-work-for-you-in-under-5-minutes/

paper or electronic To Do lists?

Are Apps the best way to make a To Do list?

Paper to do list

Would you switch back to a paper and pen To Do List?


Manage Technology Before it Manages You

By Harold Taylor

Harold Taylor is a time management expert.  He has published over 17 books and presented over 2000 seminars.

Smartphones are only as smart as their owner

When should you put it down?

An online poll of over 1000 Canadian adults released last Saturday by Angus Reid/Vision Critical (Toronto Star, January 26, 2013) revealed that 90% of the respondents believed their smartphones made their lives more convenient. So convenient, evidently, that 30% of them went online before getting out of bed, 31% at the dinner table, 29% in the washroom and 42% before falling asleep at night,

Smartphones may be smart, but they lack intelligence. Why are we so willing to be at the beck and call of an idiot? The Internet leads anywhere, which for the undisciplined means nowhere. Why browse away the hours? Email, computer games and social media are endless, but our time is not. Why do we behave as though we will live live forever?

Research shows that the Internet and digital technology can have a negative impact on our ability to learn, focus, pay attention, memorize and relate to others on a personal basis. It also gobbles up our time, encourages busyness and multitasking and stifles creativity.

The futures of our business, personal lives, and our nations do not depend on the development of technology, but on our ability to manage the technology we develop.


Active Office

Move more, Sit less

An active office has a standing area, sitting desk and whiteboard

Stand up Sit less Move more

An active office is defined as a workplace design concept that proposes an integrated supportive environment, which aims at the reduction of sedentary behaviors and promotion of a physically active work processes that are characterized by regular changes between different work-related tasks, workstations, and working postures.

 Active Workstation Design

It involves an ergonomically designed workspace that integrates traditional desk workstation with elements such as active seats, standing desks, and whiteboards that, can be used while sitting or standing, to form an interconnected workplace environment .

Studies are showing that it is transitioning from one position to another that is good for your health; it activates muscle contraction and circulation.

Studies suggest that transitions between sitting and standing be made every 30 minutes.

This is a link to a great article http://mi-lab.org/files/2012/02/ActiveOffice-final.pdf 


Twitter – To Thank or not To Thank

How do you respond when someone retweets you?  Replying with a thank-you is indeed polite but isn’t very interesting to read.  Most people on twitter like to scan interesting comments.  So I asked a  Virtual Assistant, Janet Barclay of Organized Assistant how to respond.  She sent me a very helpful article.  By the way the short answer is to say thank-you. Here is a link to the blog post http://organizedassistant.com/2011/04/05/what-do-you-do-when-someone-retweets-you/

twitte3r


Spring Cleaning Your Home Office

Spring cleaning your home office can lead you in many directions.  Perhaps:

  • your inbox is inundated,
  • your files are filled or
  • your time management is missing.

You need to start somewhere so let’s start with the S.P.A.C.E. the houses your office.

1. Look around your office and start Sorting the items that are visible into groups of papers, books, office supplies, client files, product, advertising materials etc.

Start with the visible clutter first.

2. Pair down each pile to the items that are current and recycle the rest.

3. Assign a convenient place to store your resources.  If you use them often keep them near your desk, if they are used infrequently store them further way but still in your office.  If they are never referred to but needed for tax or legal purposes they can be stored in another room.

4. Take each of those piles and select the best Container for keeping the items organized, binders, magazine holder, bins, boxes etc.

 

Organize with binders

Organize with bins

Organizing for the person who likes to see everything, the visual person

 

5. Evaluate your new S.P.A.C.E.to make sure it will help you be more efficient, productive and profitable this year.