Panic maybe starting to set in. This is the time of year for back to school. Some of you maybe moving a student to a school close to home, some may have a long drive to the new school and others may have to fly. Whether you may be able to make multiple trips to your student’s school or if you have one chance to get it right, Anne Wynter’s blog can help you with a successful, low stress enjoyable move. How to Cut College Clutter
This article takes a close look at the many different types of behaviours involved in hoarding. I hope you enjoy this perspective written by Jean Oliver http://www.nexusnewspaper.com/2013/01/24/cluttered-pearls-the-stigma-of-hoarding/
Spring cleaning your home office can lead you in many directions. Perhaps:
- your inbox is inundated,
- your files are filled or
- your time management is missing.
You need to start somewhere so let’s start with the S.P.A.C.E. the houses your office.
1. Look around your office and start Sorting the items that are visible into groups of papers, books, office supplies, client files, product, advertising materials etc.
2. Pair down each pile to the items that are current and recycle the rest.
3. Assign a convenient place to store your resources. If you use them often keep them near your desk, if they are used infrequently store them further way but still in your office. If they are never referred to but needed for tax or legal purposes they can be stored in another room.
4. Take each of those piles and select the best Container for keeping the items organized, binders, magazine holder, bins, boxes etc.
5. Evaluate your new S.P.A.C.E.to make sure it will help you be more efficient, productive and profitable this year.
3Paper, e-mail and electronic files can overwhelm people making them feel stressed and ineffective. If information has built up look at the creation date on the document and decide if it has the most recent information. If the document was replaced by a current version toss or delete old versions of the document. If the document can be replicated, retrieved or is obsolete then toss it /delete it.
As documents come in, paper or electronic decide:
R – if it will be read or referred to another person, place it in a folder (electronic or paper) labelled as read. Forward referral documents the correct person.
A – If the document requires an action to be taken, decision to be made, a response conveyed, or has a deadline place it in a folder marked Act. Financial documents should have their own folder separate from the Act folder.
F –If the documents are completed, but must be retained ,then they are filed. If it is an electronic document forward it to the correct folder. If it is a paper document place it in a file or basket for filing at a later date.
T – Documents that you no longer need, have no financial implications, are out of date, junk mail or a copy can be obtained elsewhere can be deleted, recycled or shredded.
All of your electronic files and paperwork are now filed to be handled at a later time. Schedule time in your agenda/calendar to read documents, complete any action needed on documents and file paperwork. This system helps you to know where documents are if someone has questions, allows you to manage your time effectively by scheduling your paperwork at times when you will be uninterrupted and be able to quickly locate the papers/documents you need to complete a task.
Although much of our information is paperless there is still a substantial amount of paper to control. Have 5 stacking trays or a desktopper with 5 folders. Label the folders/trays: to do, to read, to file, refer to other people, miscellaneous forms. File the paper correctly and schedule time to process each folder.
At the end of the day:
- Clean off your desk, leaving only papers you are going to process tomorrow in a stack on your desk.
- In your calendar record the files you need to process. Place e-mails/documents that will be working on in a folder marked with the day of the week
- Check your to do files(paper and electronic)for items that need to be completed the next day
- Sort all other paper and documents into their appropriate trays/ folders.
Three Steps to Organizing
- Consolidate items into groups
- Containerize groups in sturdy, proper sized containers that are labelled
- Condense items so you have the appropriate amount of items in each group
Follow Two Routines
- Do four things in the morning
- Do four things in the evening
Five Habits to Keep Clutter on the Run
- If you get it out, put it away
- Apply the 30 second rule – if it takes 30 seconds or less to do something, do it immediately
- Follow the camping rule – leave the room the way your found it or better
- Look, really look at your surroundings to see what is out of place
- Use “little minute” to clean – those few minutes while you are waiting for someone, on hold on the phone, watching a pot boil
This 6 minute video is a great look at our society and our relationship with “stuff”. It is easy to collect “stuff” but it is hard to know how to get rid of things.
Most of us keep more than we will ever need. This costs valuable storage space, makes retrieval of the items we actually need more difficult and adds to the stress of daily living. Ask yourself the following questions when deciding to keep something or not.
- Are there any tax or legal reasons for keeping this?
- Can I easily get a copy elsewhere?
- Does someone else have this information?
- Can I identify a situation in which I would ever refer to this information?
- Is it still relevant to my life?
- What are the implications if I didn’t have this?
- Is it out of style, the wrong size or colour or mismatched?
- Does it still work? DO I have all the parts?
- When was the last time I used this item and when would I need to use it in the foreseeable future?
- If it is something I use rarely, could I borrow one from someone else?
- Do I use it often enough to make it worth the cost to store it?
- Do I have more than one? Do I need more than one?
- Has the collection outgrown the space or the container originally allocated to storing it? Has the collector outgrown the collection?